Compliance - Sarbanes-Oxley

The Sarbanes-Oxley Act of 2002 (Pub. L. No. 107-204, 116 Stat. 745), also known as the Public Company Accounting Reform and Investor Protection Act of 2002 and commonly called SOX or Sarbox; is a United States federal law enacted on July 30, 2002 in response to a number of major corporate and accounting scandals. These scandals, which cost investors billions of dollars when the share prices of the affected companies collapsed, shook public confidence in the nation's securities markets.

The legislation establishes new or enhanced standards for all U.S. public company boards, management, and public accounting firms. It also extends to the suppliers to these organizations.

The Act establishes a new quasi-public agency, the Public Company Accounting Oversight Board, or PCAOB, which is charged with overseeing, regulating, inspecting, and disciplining accounting firms in their roles as auditors of public companies. The Act also covers issues such as auditor independence, corporate governance, internal control assessment, and enhanced financial disclosure.

Since so many business transactions are conducted in email - discounts, special deals, deadlines, commitments, orders, cancellations, specification changes, etc. - to truly be in compliance, your organization needs to keep every email for a specified period of time. However, having your employees figure out which emails to keep and for how long is a mistake. Your archiving will never be consistent or accurate. Trying to accomplish that feat “automatically” based on content, department or sender is even more complex and prone to errors and can expose you to personal liability.

The MailMeter Solution:
MailMeter captures all messages into a single archive that is easily searchable and can ensure that records are deleted after their retention period expires. Managers can see activities of their users, as well as drill down into issues and search for specific words, domains, or attachments. They can make changes to policies, enforce policies, and show auditors that their processes are in compliance.

MailMeter Benefits

• Full compliance with all regulations
• Dramatically reduce costs of legal investigations
• Protect intellectual property
• Reduce organization and executive exposure
• Improve employee education about risky behavior
• Increase integrity of information since transactions cannot be deleted from the archive