The recent changes to the FRCP (Federal Rules for Civil Procedure) mandate that you must be able to produce requested emails in a short period of time. If you have an investigation that requires legal research, email evidence discovery can cost your district tens of thousands of dollars in IT time searching backups and high legal fees to review emails that may not be relevant.

FREE Reports

The 10 Most Dangerous Email Problems Facing Superintendents

The 10 Most Dangerous Email Problems Facing Teachers

Important Questions to ask your IT department and Legal staff
As an executive, you should be very concerned at the lack of infrastructure, process and controls for archiving email in your organization. You should ask your management team these important questions. If they cannot answer these questions, you may be placing your school district at serious risk.

• What would be the cost or damage if your district had to pay penalty fines, or if you were fined or sanctioned for non-compliance?
• Do you have an Email Acceptable Usage Policy? Do all of your employees know it?
• How do you know when your policy has been broken? How do you measure, manage and enforce your policy?
• How many times has an employee emailed confidential information in error? Or on purpose?
• How do you know if employees are emailing offensive material to others within or outside the district?
• What percentage of your company email is non-work related?
• How many gigabytes of pictures, music and movie files travel through your school system each week?

The MailMeter Solution:
MailMeter automatically captures all emails, internal and external into a fully secured, tamper-proof and searchable archive. Administrators can drill down into issues and search for specific words in the message body and attachment text.

• Full compliance with all regulations
• Dramatically reduce costs of legal investigations
• Save storage in your email server - faster backups, disaster recovery, and better reliability
• Reduce organization and executive exposure
• Improve employee education about risky behavior
• Increase integrity of information since transactions cannot be deleted from the archive
• Improve productivity by enforcing the Email Acceptable Usage Policy